Link a gas-asset finding to its source evidence, confirmed asset and authorised follow-up decision before treating it as a completed maintenance outcome. The planning objective is a traceable record, not a substitute for the operator’s technical and regulatory procedures.
Gas is a documented Cityworks asset group. The handoff below is a proposed application for a Unity Maintain evaluation; a category name does not establish compliance with a particular jurisdiction. Official asset groups.
Prepare an evidence handoff
| Item | Review question |
|---|---|
| Asset and observation identity | Can the reviewer distinguish the location from the equipment assessed? |
| Source and date | Which inspection record supports the finding? |
| Assessment authority | Who is qualified and authorised to interpret it? |
| Follow-up reference | Which work or investigation resulted? |
| Acceptance | Who accepted the result and on what evidence? |
| Record correction | Can an amended finding be traced to the original? |
Use this as an information checklist. It does not prescribe leak-testing methods, technical thresholds or response instructions.
Worked example: an amended inspection finding
A hypothetical inspection is submitted against asset G-31. During review, the source record shows that the assessed item was actually G-13. Correcting the asset reference without a trace can leave a reviewer unsure which asset’s history was changed and why.
The proposed process preserves the original reference, records the correction reason and reviewer, then checks all linked follow-up work. If a task was already assigned against G-31, the responsible person must review that association rather than assume the correction propagated everywhere.
This is a requirement to demonstrate with your actual data and integration design. The article does not claim automatic correction across connected systems.
Keep the scope honest
A complete audit trail helps explain decisions. It does not itself prove that an inspection method, interval or intervention meets the applicable requirements. Assign those judgments to the organisation’s qualified responsible roles and use the approved procedure references where needed.
For bilingual teams, agree on translations for submitted, reviewed, amended and accepted. Avoid a single completion label that conceals whether technical review occurred.
Test a correction, not only the happy path
Give the pilot team one accurate finding and one deliberately misassociated synthetic finding. Ask them to demonstrate review, correction, linked-work verification and retrieval of the original evidence. Record which actions are manual and who owns them.
Read the service-request, inspection and work-order guide to establish the shared record meanings before configuring the gas-specific process.
Plan your next step
Review InfoGraph’s Trimble offering and GIS implementation services. Contact our team with a sample asset record and the decision you need the workflow to support. For GIS data and field-collection skills, explore the training catalogue and confirm the relevant course scope; a dedicated Maintain course is not assumed.
